{"id":142,"date":"2015-01-18T14:13:04","date_gmt":"2015-01-18T14:13:04","guid":{"rendered":"https:\/\/www.highspeedtraining.co.uk\/hub\/?p=142"},"modified":"2025-01-17T14:43:41","modified_gmt":"2025-01-17T14:43:41","slug":"business-letter-writing-skills","status":"publish","type":"post","link":"https:\/\/www.highspeedtraining.co.uk\/hub\/business-letter-writing-skills\/","title":{"rendered":"How to Write a Business Letter &#038; Envelope"},"content":{"rendered":"<p>If you work in business \u2013 whether you\u2019re self-employed or part of a big company \u2013 professional writing skills are essential if you want to get ahead. Poor writing is unprofessional, both on a personal and business level, and can easily be\u00a0the difference between make or break.<\/p>\n<p>Although it may seem like email has completely taken over, the traditional letter is still the preferred method of communication for many businesses. This is particularly true if the correspondence contains formal or sensitive information.<\/p>\n<hr \/>\n<h2>Top Tips for Writing a Business Letter:<\/h2>\n<ul>\n<li>Keep the content of the letter relevant and to the point.<\/li>\n<li>Ensure the letter is well-presented.<\/li>\n<li>Ensure your spelling and grammar are perfect.<\/li>\n<li>Keep the tone polite.<\/li>\n<li>Make sure the letter has a good structure (i.e. a beginning, middle and finishing paragraph).<\/li>\n<\/ul>\n<div class=\"tip__box\">\n<div class=\"tip__title__container\">\n<div class=\"tip__title__text\">\n<div class=\"tip__title__icon\"><img decoding=\"async\" src=\"https:\/\/www.highspeedtraining.co.uk\/hub\/wp-content\/uploads\/2019\/11\/expert-tip-icon.png\" alt=\"expert icon\" \/><\/div>\n<h3>Need a Course?<\/h3>\n<\/div>\n<\/div>\n<p>Our wide range of <a href=\"https:\/\/www.highspeedtraining.co.uk\/courses\/business-essentials\/\">Business Essentials<\/a> courses are designed for your personal and professional development.<\/p>\n<\/div>\n<hr \/>\n<h2>Tips for Structuring a Business Letter:<\/h2>\n<ol>\n<li>Write your company address at the top right of the page and the recipient\u2019s name and address on the top left, spaced just below your address.<\/li>\n<li>Write the full date on the left hand side before you begin writing the letter.<\/li>\n<li>Begin the letter with \u2018Dear\u2026\u2019. Use the recipient\u2019s name if you know it or use Sir\/Madam if not.<\/li>\n<li>The first paragraph should introduce your purpose for writing the letter.\u00a0<strong><em>e.g. \u2018I am writing to inform you that\u2026.\u2019<\/em><\/strong><\/li>\n<li>The second and third paragraphs will include more detail and supporting information.<br \/>\ne.g. \u2018In response to this, the business would like to\u2026\u2019<\/li>\n<li>The last paragraph should include a proposal for action or outline of what you require from the letter\u2019s recipient.<br \/>\ne.g. \u2018Please complete the attached form and return to us\u2026\u2019<\/li>\n<li>Finish your letter with \u2018Yours Sincerely\u2019 if you began with the name of the recipient or \u2018Yours Faithfully\u2019 if you used Sir\/Madam.<\/li>\n<\/ol>\n<p><b>Example:<\/b><br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-16150 size-full\" src=\"https:\/\/www.highspeedtraining.co.uk\/hub\/wp-content\/uploads\/2015\/01\/Business-Letter.jpg\" alt=\"Business Letter Example\" width=\"1500\" height=\"1500\" srcset=\"https:\/\/www.highspeedtraining.co.uk\/hub\/wp-content\/uploads\/2015\/01\/Business-Letter.jpg 1500w, https:\/\/www.highspeedtraining.co.uk\/hub\/wp-content\/uploads\/2015\/01\/Business-Letter-300x300.jpg 300w\" sizes=\"auto, (max-width: 1500px) 100vw, 1500px\" \/><\/p>\n<hr \/>\n<h3>Abbreviations Used in Letter Writing:<\/h3>\n<p>You may wish to use the following abbreviations in your letter:<\/p>\n<ul>\n<li>ASAP (informal) &#8211; as soon as possible.<\/li>\n<li>cc &#8211; carbon copy. When a letter is sent to more than one person, this abbreviation is used to let the initial recipient know.<\/li>\n<li>Enc. &#8211; enclosed. Used when you are including other documents with your letter.<\/li>\n<li>pp &#8211; per procurationem. A Latin phrase meaning that you are signing the letter on somebody else&#8217;s behalf.<\/li>\n<li>PS &#8211; postscript. Used when you have signed the letter and wish to add something else.<\/li>\n<li>PTO (informal) &#8211; Used if the letter continues onto the back of the page and you wish to let the reader know.<\/li>\n<li>RSVP (informal) &#8211; Used to let people know you wish them to reply.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9874\" src=\"https:\/\/www.highspeedtraining.co.uk\/hub\/wp-content\/uploads\/2016\/11\/signing-letter.jpg\" alt=\"\" width=\"685\" height=\"295\" \/><\/p>\n<hr \/>\n<h3>How to Address an Envelope:<\/h3>\n<p>The envelope is the first thing a recipient sees when receiving a letter so it must be just as professional as the letter itself.<\/p>\n<ul>\n<li>Use plain or company-branded envelopes so that the letter looks professional and stands out.<\/li>\n<li>Write your company name and return address on the top left of the envelope or on the back if there isn\u2019t enough space.<\/li>\n<li>Place the stamp on the top right of the envelope.<\/li>\n<li>Write the recipient\u2019s name and address clearly in the middle of the envelope.<\/li>\n<li>Always include the postcode.<\/li>\n<li>Write the country name at the bottom of the address if the letter is being sent abroad.<\/li>\n<\/ul>\n<hr \/>\n<h3>What to Read Next:<\/h3>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li><a href=\"https:\/\/www.highspeedtraining.co.uk\/hub\/presentation-interview\/\" target=\"_blank\" rel=\"noopener noreferrer\">How to Start a Presentation for an Interview<\/a><\/li>\n<li><a href=\"https:\/\/www.highspeedtraining.co.uk\/hub\/minute-taking-quiz\/\">Minute Taking Quiz<\/a><\/li>\n<li><a href=\"https:\/\/www.highspeedtraining.co.uk\/hub\/accounting-glossary-terms-phrases\/\">Bookkeeping and Accounting Glossary A-Z<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Easy to use guide on writing a business letter, top tips, how to structure a letter and how to write an envelope. Includes practical examples.<\/p>\n","protected":false},"author":3,"featured_media":29191,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[27],"tags":[65],"class_list":["post-142","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business","tag-business-fundamentals"],"acf":{"schema_disabled":false,"schema_properties_FAQPage_question_answer":null,"schema_properties_HowTo_howto_tools":null,"schema_properties_HowTo_howto_supplies":null,"schema_properties_HowTo_howto_steps":null,"schema_properties_WebPage_cssSelector":null,"schema_sameAs_repeater":null,"schema_custom_json_repeater":null,"schema_custom_json_override":false},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.5 (Yoast SEO v19.12) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Writing a Business Letter: How to Structure a Letter &amp; Envelope<\/title>\n<meta name=\"description\" content=\"Easy to use guide on writing a business letter, top tips, how to structure a letter and how to write an envelope. Includes practical examples.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.highspeedtraining.co.uk\/hub\/business-letter-writing-skills\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Write a Business Letter\" \/>\n<meta property=\"og:description\" content=\"Easy to use guide on writing a business letter, top tips, how to structure a letter and how to write an envelope. 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