{"id":6575,"date":"2016-06-20T15:14:04","date_gmt":"2016-06-20T14:14:04","guid":{"rendered":"https:\/\/www.highspeedtraining.co.uk\/hub\/?p=6575"},"modified":"2022-06-13T14:12:27","modified_gmt":"2022-06-13T13:12:27","slug":"legal-requirements-cleaning-business","status":"publish","type":"post","link":"https:\/\/www.highspeedtraining.co.uk\/hub\/legal-requirements-cleaning-business\/","title":{"rendered":"Chapter 5: The Legal Requirements of Starting a Cleaning Business"},"content":{"rendered":"<p>Whilst you don\u2019t need a specific licence to start or run a cleaning business, there are certain UK government requirements that you need to comply with in order to trade legally. This includes ensuring that your business is registered and that you\u2019ve taken out the correct insurance to protect yourself and your employees against costly claims.<\/p>\n<hr \/>\n<h2>Legal Considerations<\/h2>\n<h4>Register your business<\/h4>\n<p>If you\u2019re self-employed then you must\u00a0<a href=\"https:\/\/www.gov.uk\/new-business-register-for-tax\" target=\"_blank\" rel=\"noopener noreferrer\">register as a sole trader<\/a> with HMRC to show that you own the business. You\u2019ll also need to <a href=\"https:\/\/www.gov.uk\/register-for-self-assessment\" target=\"_blank\" rel=\"noopener noreferrer\">register for self-assessment<\/a> tax, meaning that you calculate and pay your own tax each year.\u00a0You may find our <a href=\"https:\/\/www.highspeedtraining.co.uk\/hub\/sole-trader-tax\/\" target=\"_blank\" rel=\"noopener noreferrer\">Guide to Sole Trader Tax<\/a>\u00a0useful.<\/p>\n<div class=\"tip__box\">\n<div class=\"tip__title__container\">\n<div class=\"tip__title__text\">\n<div class=\"tip__title__icon\"><img decoding=\"async\" src=\"https:\/\/www.highspeedtraining.co.uk\/hub\/wp-content\/uploads\/2019\/11\/expert-tip-icon.png\" alt=\"expert icon\" \/><\/div>\n<h3>Need a Certificate?<\/h3>\n<\/div>\n<\/div>\n<p>If you&#8217;re a cleaner, you&#8217;ll regularly encounter substances that are hazardous to health. Make sure you have the knowledge to protect yourself and anyone you employ and try our <a href=\"https:\/\/www.highspeedtraining.co.uk\/courses\/health-and-safety\/infection-prevention-coshh-training-for-cleaners\/\" target=\"_blank\" rel=\"noopener noreferrer\">COSHH Training for Cleaners<\/a> today.<\/p>\n<\/div>\n<h4>Get the right kind of insurance<\/h4>\n<p>There are two types of insurance that are essential for all cleaning businesses and a third type if you hire staff. These are:<\/p>\n<ul>\n<li><b>Public liability insurance<\/b> \u2013 this protects you against claims from third parties in cases of personal injury or property damage, including accidents. It means you\u2019ll be covered in case you accidentally break someone\u2019s heirloom vase!<\/li>\n<li><b>Professional indemnity insurance<\/b> \u2013 this protects you against claims from unhappy employees or clients. It means you\u2019re covered if a customer refuses to pay an invoice or if you need to rectify a mistake.<\/li>\n<li><b>Employers\u2019 liability insurance<\/b> \u2013 if you have any number of staff then this protects you against claims from employees, in case they sustain an injury or illness whilst working for you.<\/li>\n<\/ul>\n<p>To purchase insurance you can simply do an online search and take a look at the options available. Most insurance isn\u2019t expensive and you can pay on a yearly or monthly basis. If you don\u2019t take out the correct insurance then you risk hefty expenses if someone makes a claim against your company, so it\u2019s worth doing!<\/p>\n<h4>Pay the National Minimum Wage<\/h4>\n<p>If you employ workers in your cleaning company then it\u2019s essential that you pay them fairly \u2013 at least the minimum amount set by the UK government. The <a href=\"https:\/\/www.gov.uk\/national-minimum-wage-rates\" target=\"_blank\" rel=\"noopener noreferrer\">minimum wage rate<\/a> depends on the employee\u2019s age and is usually updated every October. As an employer, you must keep on top of any changes and ensure that your workers are paid correctly.<\/p>\n<hr \/>\n<h2>Cleaning Chemical Safety (The COSHH Regulations)<\/h2>\n<p>The Control of Substances Hazardous to Health Regulations (or <a href=\"https:\/\/www.highspeedtraining.co.uk\/hub\/history-importance-coshh\/\" target=\"_blank\" rel=\"noopener noreferrer\">COSHH<\/a>) is the UK law that requires all employers to control the risks from harmful substances. As the owner of a cleaning business it\u2019s your responsibility to ensure that the chemicals you use are handled, stored and used safely so that they don\u2019t cause harm to you, your workers and your clients.<\/p>\n<p>But how can you ensure chemical safety?<\/p>\n<p><strong>All cleaning chemicals are hazardous substances and must be treated with care.<\/strong><\/p>\n<p>The people who use them must be correctly trained and understand how to minimise risks. If used incorrectly then cleaning chemicals can cause all sorts of ill-health problems, such as asthma, skin irritation or even poisoning. They may even have flammable or explosive properties if they\u2019re not handled and stored in the correct manner.<\/p>\n<p>It\u2019s not just a legal requirement to use your cleaning chemicals safely. Doing so will protect the health of your workers and will reduce the likelihood of expensive medical costs and lost productivity. If a staff member is off work ill, then you\u2019ll lose a vital pair of helping hands and your income will begin to drop.<\/p>\n<p><b>To comply with the Regulations you should first carry out a risk assessment.<\/b><\/p>\n<p>This means taking a look at your cleaning chemicals and the places you\u2019ll be working, and then identifying what may pose a risk to health. Read the warning labels of your cleaning products (hazard symbols are red, white and black) to assess which are likely to be harmful, as well as any safety data sheets (SDSs) that accompany them. It&#8217;s vital to ensure you&#8217;re not just relying on labelling and SDSs however. You must consider how the chemicals are specifically used in your workplace and work activities, and how these can pose risks. Consider whether you\u2019ll be working in close contact with them and for how long. You can then use this information to work out how you can keep people safe.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-7820 size-full\" src=\"https:\/\/www.highspeedtraining.co.uk\/hub\/wp-content\/uploads\/2016\/06\/cleaning_chemicals.jpg\" alt=\"Cleaning business washing windows\" width=\"685\" height=\"295\" \/><\/p>\n<hr \/>\n<h3>14 Top Tips for Cleaning Chemical Safety<\/h3>\n<p>Follow these top tips to ensure that you\u2019re using your cleaning supplies safely:<\/p>\n<ul>\n<li><b>Avoid the use of harmful chemicals where possible.<\/b> Substitute the chemical for a less-toxic one wherever there is a choice.<\/li>\n<li><b>Never mix chemicals together.<\/b> It could make them incredibly toxic or cause a chemical reaction or explosion.<\/li>\n<li><b>Don\u2019t use more than is needed. <\/b>Always follow the chemical\u2019s instructions about how much to dispense.<\/li>\n<li><b>Don\u2019t use chemicals past their use-by dates. <\/b>Safely dispose of any out-of-date chemicals as they may become hazardous (as well as less effective).<\/li>\n<li><b>Prepare a fresh solution each time.<\/b> Don\u2019t re-use chemicals or carry the same bucket from premises to premises.<\/li>\n<li><b>Use a measured dispenser.<\/b> This ensures you get the right amount each time and helps to avoid accidents.<\/li>\n<li><b>Dispose of hazardous chemicals safely. <\/b>Most cleaning chemicals are water-soluble so can be poured down the drain, but those that aren\u2019t mixed with water must be disposed of via an authorised waste carrier.<\/li>\n<li><b>Be careful not to spill anything.<\/b> If you\u2019re manually dispensing products then avoid spilling them, especially in areas where they may come into contact with people\u2019s food or skin.<\/li>\n<li><b>Store chemicals in labelled, sealed containers.<\/b>\u00a0You should keep them in their original packaging, so you always know what they are and can access their labels\u2019 safety information.<\/li>\n<li><b>Keep your chemical storage area tidy.<\/b> Even if it\u2019s just a box that you carry from job to job, ensure that it\u2019s clean and secure so the chemicals can\u2019t spill.<\/li>\n<li><b>Don\u2019t use broken equipment.<\/b> Keep everything that you use clean and in good repair to avoid accidents or contamination.<\/li>\n<li><b>Open a window or turn on the extractor fan.<\/b> Ventilation is particularly important in small spaces, like bathrooms, where fresh air cannot flow as freely and you may become overwhelmed with the smell of chemicals.<\/li>\n<li><b>Train your employees.<\/b> Ensure that they also know the risks and how to handle, store and use cleaning chemicals safely.<\/li>\n<li><b>Provide protective measures.<\/b> It\u2019s unlikely that you can avoid the use of chemicals altogether so make sure you and your staff are protected from the risks. For example, wear gloves, long sleeves and a protective face mask where required.<\/li>\n<\/ul>\n<hr \/>\n<h3>What Training Should I Take?<\/h3>\n<p>Qualifications aren\u2019t needed to run a successful cleaning business, but if you want to help yourself rise above the rest then it\u2019s essential to know what you\u2019re talking about.<\/p>\n<p>Taking an online course is an inexpensive, convenient way to bump up your knowledge and ensure that you understand all the different areas of your business. Training is also useful for your staff members if you want to educate them in safe working practices. High Speed Training offers the following basic-level, online courses which you may find beneficial:<\/p>\n<h4>Health and Safety Courses<\/h4>\n<ul>\n<li><a href=\"https:\/\/www.highspeedtraining.co.uk\/courses\/health-and-safety\/infection-prevention-coshh-training-for-cleaners\/\" target=\"_blank\" rel=\"noopener noreferrer\">COSHH Training for Cleaners<\/a><\/li>\n<li><a href=\"https:\/\/www.highspeedtraining.co.uk\/courses\/health-and-safety\/cleaning-in-food-premises-training\/\" target=\"_blank\" rel=\"noopener noreferrer\">Cleaning in Food Premises<\/a><\/li>\n<li><a href=\"https:\/\/www.highspeedtraining.co.uk\/courses\/health-and-safety\/infection-prevention-control-icp-training\/\" target=\"_blank\" rel=\"noopener noreferrer\">Infection Prevention &amp; Control<\/a><\/li>\n<li><a href=\"https:\/\/www.highspeedtraining.co.uk\/courses\/health-and-safety\/health-and-safety-training-for-employees\/\" target=\"_blank\" rel=\"noopener noreferrer\">Health and Safety Training For Employees<\/a><\/li>\n<li><a href=\"https:\/\/www.highspeedtraining.co.uk\/courses\/health-and-safety\/lone-worker-training-course\" target=\"_blank\" rel=\"noopener noreferrer\">Lone Working<\/a><\/li>\n<li><a href=\"https:\/\/www.highspeedtraining.co.uk\/courses\/health-and-safety\/manual-handling-training\/\" target=\"_blank\" rel=\"noopener noreferrer\">Manual Handling<\/a><\/li>\n<\/ul>\n<h4>Business Courses<\/h4>\n<ul>\n<li><a href=\"https:\/\/www.highspeedtraining.co.uk\/courses\/business-essentials\/starting-a-business-course\" target=\"_blank\" rel=\"noopener noreferrer\">Starting a Business<\/a><\/li>\n<li><a href=\"https:\/\/www.highspeedtraining.co.uk\/courses\/safeguarding\/safer-recruitment-training-course\/\" target=\"_blank\" rel=\"noopener noreferrer\">Safer Recruitment<\/a><\/li>\n<li><a href=\"https:\/\/www.highspeedtraining.co.uk\/courses\/business-essentials\/customer-service-training-course\/\" target=\"_blank\" rel=\"noopener noreferrer\">Customer Service Skills<\/a><\/li>\n<\/ul>\n<hr \/>\n<div class=\"row\"><a href=\"https:\/\/www.highspeedtraining.co.uk\/hub\/write-business-plan-cleaning-company\/\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-7319 size-full\" src=\"https:\/\/www.highspeedtraining.co.uk\/hub\/wp-content\/uploads\/2016\/05\/previous-chapter.png\" alt=\"previous-chapter\" width=\"250\" height=\"73\" \/><\/a><a href=\"https:\/\/www.highspeedtraining.co.uk\/hub\/marketing-cleaning-business\/\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-7319 size-full alignright\" src=\"https:\/\/www.highspeedtraining.co.uk\/hub\/wp-content\/uploads\/2016\/05\/next-chapter.png\" alt=\"next-chapter\" width=\"250\" height=\"73\" \/><\/a><\/div>\n<div class=\"row\"><a href=\"https:\/\/www.highspeedtraining.co.uk\/hub\/how-start-cleaning-business\/\"><img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-7315 size-full\" src=\"https:\/\/www.highspeedtraining.co.uk\/hub\/wp-content\/uploads\/2016\/05\/chapter-select.png\" alt=\"chapter-select\" width=\"250\" height=\"73\" \/><\/a><a href=\"https:\/\/www.highspeedtraining.co.uk\/hub\/wp-content\/uploads\/2016\/06\/how_start_cleaning_business.pdf\"><img loading=\"lazy\" decoding=\"async\" class=\"alignright wp-image-7319 size-full\" src=\"https:\/\/www.highspeedtraining.co.uk\/hub\/wp-content\/uploads\/2016\/05\/download.png\" alt=\"download_cleaning_business\" width=\"250\" height=\"73\" \/><\/a><\/div>\n<div class=\"row\"><\/div>\n<div class=\"row\"><\/div>\n<div class=\"row\"><\/div>\n<div class=\"row\"><\/div>\n<div class=\"row\">\n<hr \/>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Own a cleaning business? Or thinking of starting one? Learn about all the legal requirements of UK cleaning businesses in our guide.<\/p>\n","protected":false},"author":3,"featured_media":7426,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[27],"tags":[66],"class_list":["post-6575","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business","tag-starting-a-business"],"acf":{"schema_disabled":false,"schema_properties_FAQPage_question_answer":null,"schema_properties_HowTo_howto_tools":null,"schema_properties_HowTo_howto_supplies":null,"schema_properties_HowTo_howto_steps":null,"schema_properties_WebPage_cssSelector":null,"schema_sameAs_repeater":null,"schema_custom_json_repeater":null,"schema_custom_json_override":false},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.5 (Yoast SEO v19.12) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>What are the UK Legal Requirements for a Cleaning Business?<\/title>\n<meta name=\"description\" content=\"Own a cleaning business? 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