2026 Guide to Safety Culture

A positive safety culture is how people in your organisation manage risk. You can see an organisation’s safety culture by observing the way it conducts business and the actions of its employees as part of their day-to-day activities.

This guide is for UK workplaces and it explains what safety culture is and how to improve your workplace health and safety culture.

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What is Safety Culture?

Your organisation’s safety culture is how it manages risk every day. It will be evident in how people operate during normal working activities and how they react when things don’t go to plan or when the work changes.

Safety culture includes:

• What your leaders prioritise and what they allow
• What your workers feel comfortable reporting and what they keep to themselves
• Whether your organisation learns from incidents and implements improvements that stick
• Whether you build and maintain competence through training, refreshers and effective supervision
• Whether controls are used consistently in the real environment in which people work, not just on paper

HSE guidance on organisational culture says “An organisation’s culture will influence human behaviour and human performance at work. Poor safety culture has contributed to many major incidents and personal injuries.”

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Why is Safety Culture Important in 2026?

New changes in employment law for 2026 could influence employee confidence in reporting their concerns as well as in the fairness and consistency that management has in responding to employee complaints. These can be factors that determine if an individual reports a problem before it is too late or does nothing and waits until something occurs.

There is a phased plan for the implementation of the Employment Rights Act 2025 which will see changes to Statutory Sick Pay (SSP) from 6th April 2026.

These changes mean SSP would be payable on the first day of absence due to illness and will remove the Lower Earnings Limit with the intention of reducing presenteeism and pay insecurity. When employers develop clear ways to manage sickness absences, workload and staffing pressures, it reduces the risk of employees attending work whilst ill and not reporting fatigue or dangerous working conditions.

Whistleblowing protections will also come into force in April 2026 and they will include sexual harassment as a qualifying disclosure. Later, in October 2026, the requirement for employers to take all reasonable steps to prevent sexual harassment takes effect (this is further to the employer duty regarding sexual harassment prevention that came into force as part of the Worker Protection Act in October 2024), as well as an employer obligation not to permit third party harassment of their employees. 

These changes to laws and regulations have relevance to safety culture, as employees are more likely to raise concerns with their employer if:

• the route for reporting is clearly defined
• their manager responds in a calm manner
• their employer takes action to address their concerns without the fear of retaliation or being blamed

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What You May Notice About the Culture of Your Workplace

One of the best ways to see how strong a workplace’s safety culture is, is to see how employees act when there is no rule or policy to guide their actions. That is when priorities really shine through and whilst it can be uncomfortable, it is also incredibly useful.

In a workplace with a strong safety culture:

• Workers use near misses to identify ways to improve the plan and execute it better on subsequent projects, even if that means a short delay now.
• Workers participate in the update of procedures when they are out of date or do not match the task and they expect those updates to be used.
• Managers and supervisors support this when pressure rises or deadlines are getting closer.

Comparatively in a workplace with a weak safety culture:

• Workers tend to report fewer hazards that actually exist because they are concerned about hassle or repercussions of reporting hazards, or because nothing changed last time.
• Supervisors continue to pressure employees to finish the project quickly even when safety controls are missing. You may also hear people try to defend unsafe practices by saying “we’ve always done it this way.”

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Encouraging Employees to Report Safety Issues

To encourage employees to report safety issues employees must be confident that their reports are going to be acted upon and that the reporting process is straightforward and will be acted on in a timely manner.

The employee must also see results from the reporting process in order to continue to report concerns.

HSE guidance on involving your employees advises “If you are regularly approachable, employees are more likely to open up about the risks, especially if you then do something about the issues raised.”

Include reporting competence in your induction training and refreshers to cover what to report, where to report it, what good reporting looks like and what feedback to expect after making a report.

There are many different types of concerns that can arise and there are many different ways in which those concerns may need to be reported. Each type of concern should be directed to the most effective reporting route for that particular concern and each route of reporting should be communicated clearly to all employees and supervisors.

Possible routes for reporting concerns can be found below. 

Concerns to be reported using the health & safety reporting route:

• Hazardous conditions
• Hazards
• Near misses
• Procedures that do not accurately describe the task

Concerns to be reported using the HR reporting route:

• Bullying
• Harassment
• Discrimination

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First Response Conversation Guide for Managers and Supervisors

If you’re approached by an employee raising a safety related concern, including hazards, near misses and hazardous conditions, use the following points to help structure your conversation. These conversations can feel uncomfortable and your colleague may worry they will be labelled as difficult or feel like they are getting others into trouble, so your tone matters.

1. First ensure safety by checking if anybody is currently at risk and if the hazard is active. If someone is at risk, stop the task immediately and initiate emergency procedures if needed. Only move on to the next step once it is safe to do so.
2. Thank them for raising it and let them know you’re glad they spoke up.
3. Gather the story by calmly discussing the details and giving them time to talk without interruption. Make sure you take notes and include: 

• What did they observe?
• When did it happen?
• Where is the concern located?
• Who did it affect?
• What could happen if the situation is not resolved?

4. Explain that your goal is to eliminate the risk and understand what led to it and also explain to them that any behaviour related concerns (e.g. someone pressuring others to complete work unsafely) will be addressed in a fair and consistent manner. If they are upset or anxious, reassure them and give them a few moments to calm down.
5. Agree next steps by explaining how you will document the concern, who will be involved and when you will inform them of the outcome. If you cannot give a date for the outcome, say what you can commit to and when you will next update them.

Download the guide here

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Following up on Actions Taken Regarding Safety Concerns

To encourage further reporting, show employees what was accomplished as a direct result of their concern. Remember to be specific.

When addressing issues try to:

• Prioritise controls that reduce or eliminate the risk at the point of origin where possible.
• Verify that the controls implemented are used effectively in the real work environment and that they are documented in the paperwork and training.
• Update the employee who raised the concern with a concise and clear explanation of what was done, when it was done and why it matters.
• Tell them how they can report if the control does not function correctly or if the risk returns.

Regular follow-ups and communication regarding the actions taken will build trust and promote the growth of your organisation’s health and safety culture.

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How to Measure Safety Culture

When tracking progress do not rely on one number as it is unlikely to tell the whole story. It is best to use multiple metrics to show progress in your organisation’s safety culture, using both qualitative and quantitative data.

Qualitative includes what people say and/or show (e.g. interviews, focus groups and observations in the workplace). Quantitative is based upon numbers from sources such as survey responses.

Some practical measures to consider when measuring your safety culture:

• Reporting confidence – Ask people in your organisation if they feel comfortable reporting safety issues and if they know where to take their safety concerns.

• Hazard handling – How long does a hazard remain active before the risk is lowered and how long after that does it take for the hazard to be resolved.

• Repeat issues – If you see the same hazard recurring shortly after the risk was lowered or considered resolved, this may be an indicator that the underlying root cause was not resolved.

Always make sure that you check the story behind your metrics as some metrics may hide problems. A low incident rate is good if true, but you need to ensure this doesn’t in fact reflect a decrease in incident reporting. Conversely, high near miss reporting is only useful if you ensure follow-up is completed effectively. Ask what people do when work gets busy or when nobody is watching.

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What Can You Do to Improve Safety Culture

If you are an employee:

• Submit concerns regarding hazards as soon as possible and detail what you have found
• Complete training and refreshers specific to the work you do to maintain competence and safety
• Review any planned changes to your work and confirm the controls necessary for your safety are still in place
• Engage in the process and seek assistance if you are unsure about a safety matter

If you are a supervisor or manager:

• Use the first response conversation guide if a colleague raises a safety concern with you
• Protect employees from retaliation after reporting a concern
• Confirm people are competent for the task and provide coaching/supervision and training where needed
• Verify critical controls are employed during the performance of tasks and document and correct any gaps

If you are a senior leader or employer:

• Support visibility of follow-through by allocating resources, time and removing obstacles
• Monitor resolution quality and repeat issues then analyse the drivers behind these
• Set expectations for competence and ensure it is properly resourced with time for everyone to train and where necessary time to coach and supervise
• Clearly communicate consistent standards for supervisors/managers, employees and contractors, and walk the talk by personally leading by example

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A positive safety culture is an important part of how workplaces manage risk every day and it will show in what leaders prioritise, what workers feel comfortable reporting and how consistently controls are used in real working conditions. When people are trained and competent for the task, managers respond calmly and fairly to concerns and actions are followed through and communicated. Hazards are also more likely to be raised early and resolved before anyone is harmed. Measuring progress and learning from incidents helps improvements to stick and supports a workplace where everyone plays their part in keeping each other safe.

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Further Resources:

• Health & Safety Policy: Free Template
• Unsafe Acts in the Workplace
• Online Health and Safety Courses